Information on this page was last updated on Monday, January 11th, 2021.

COVID-19 Related Questions

  • What has been changed regarding organization/social events and ensuring safety?
    • Spring 2021 Student and Academic Event Limitations
      • Online events remain the preferred option for student organizations to host events.
      • Two-Week Pause: No in-person student organization-sponsored events will occur for at least the first two weeks of the spring semester.
        1. Student organizations should not plan to host any in-person events until after February 1st. 
        2. No in-person events whatsoever may occur either on campus or off campus during the two-week pause.
        3. As restrictions are lifted or modified, students will be updated by the Office of Student Involvement and the Division of Student Life.
      • Upon the recommencement of in-person student organization-sponsored events:
        1. Outdoor venues are strongly encouraged. Physical distancing and masks are required.
        2. Large student events are prohibited, absent special approval from the Vice President of Student Life (VPSL). This includes band parties, swaps, formals, out-of-town and off-campus parties, and large social gatherings of any other kind.
        3. Event capacity/size limits will be enforced:
          1. On-campus indoor events may include no more than 50 individuals.
          2. On-campus outdoor events may include no more than 100 individuals.
          3. The 50/100 limitations apply to all spaces, even those with an EHS-provided capacity that exceeds 50 people (indoor) or 100 people (outdoor). Attendance limits necessarily depend on the space that is scheduled and may only allow for smaller gatherings. If the EHS-provided social-distancing capacity is less than the size limit of 50/100, the smaller EHS-provided capacity should be followed.
          4. Approved off-campus events may include no more than 150 attendees at any one time (if the size of the venue permits).
            1. Additionally, capacity should be aligned with the venue and all applicable health and safety protocols.
            2. Student Involvement may require a lower limit on attendance as a condition of approval.
            3. Organizations may host off-campus events whose total attendance is more than 150 but must utilize shifts so that no more than 150 individuals are present at any given time. At least 30 minutes must be allocated between each shift to allow for proper disinfecting and cleaning of the space.
        4. Off-campus student events are prohibited, unless approved by the VPSL or designee. Please continue to work with Student Involvement and OFSL staff to facilitate VP approval.
        5. Out-of-town student events are prohibited including out of town formals as well as domestic and international travel.
        6. All on- and off-campus student organization events, including virtual events and meetings, must be registered with the Office of Student Involvement through mySource.
        7. Collecting attendee lists is required for all events. Attendance should be tracked using the Campus Labs Check-In App.
        8. All virtual events must be registered at least 2 business days prior to the event.
        9. A recurring virtual meeting or event may be registered as one event with multiple occurrences.
        10. In-person events registered less than 4 business days prior to the event will not be approved.  
        11. Event registrations must be completed and finalized by the organization by 12 pm on the business day prior to the event.  
        12. Events must comply with state and local health ordinances.
        13. Except for seated meals, any food or beverages provided during an event must be individual grab-n-go options.
        14. Guidesafe Event Passport use is required. Event organizers should provide attendees with a link to the GuideSafe Healthcheck 24 hours in advance and use it (or an approved alternative).
      • Final approval of an event may be denied, cancelled, or revoked by the VPSL or Provost up to the day of the event. Any actions, contracts, deposits, or expenses associated with an event are incurred at the risk of student groups and will not be factored into the approval/denial or cancellation/revocation decision. 
      • For more information, please see the University’s Spring 2021 Plan.
  • What has been changed regarding living in a chapter facility?
    • Prior to move-in for the fraternities and sororities, our office staff along with staff from Environmental Health and Safety preformed walk throughs at all chapter houses. The walk throughs provided COVID-19 cleaning information, meal service guidelines, and how houses will need to be set up in order to socially distance (this will apply for all common/general spaces but will not impact the individual bedroom spaces). It has also been highly encouraged that chapters follow all the CDC, Alabama Department of Health, and the University of Alabama’s Return to Campus protocols and documents; however, it will be left up to each individual chapter to implement and enforce these guidelines.
    • If you would like to know specific protocols and policies for your chapter, we recommend you reach out to the chapter directly.
  • What should a member do if they test positive, are showing symptoms of COVID-19, or have been exposed?
    • Students who experience COVID related symptoms, have tested positive or have been exposed to someone who tested positive, should follow the steps and protocols that are posted on healthinfo.ua.edu.
  • What should a member do if they test positive and live in the chapter house?
    • Any Greek member who has tested positive should contact the House Director or designated Chapter representative and call the COVID Hotline 205-348-CV19. Students should isolate in their room and avoid any interactions with others.
    • Once a need is identified, a case manager will be assigned to assist the student. If a student requires quarantine or isolation housing, HRC on-call and/or university staff (depending upon location) can assist with issuing keys to students needing to gain entry to these spaces. Dining Services will be notified and will deliver food to the rooms or area for each meal. Student Care and Well Being staff (or designees) will provide support as appropriate based upon the situation.
      • In quarantine/isolation housing, students receive the following: bottled water, snacks, hand cream, toilet paper, trash bags, dial soap for kitchen counter, hand soap for each bathroom, Ajax/comet cleaner. They will also receive a supply kit that includes wipes, hand sanitizer, Kleenex, paper towels, 2 trash bags, 1 bar of soap, 4 paper cups, 2 sets of plastic silverware, liquid dish detergent and a sponge for sink.
      • Meals for students are delivered between 6:30-8:30pm, and include a hot dinner and cold breakfast and lunch that can be stored in the refrigerator.
    • The House Director or Chapter representative should contact:
      • Primary contact: Julie Elmore, jelmore@ua.edu or 205-886-8246
      • Secondary Contact: Jennifer Brown jhbrown6@ua.edu or 205-454-0966
      • Julie or Jennifer will provide guidance and follow up with campus partners based on each individual circumstance.
  • What training is required of the students regarding COVID-19 and safety?
      • For the Spring 2021 semester, student training is required before return. Please see the Training and Healthcheck section of the Spring 2021 Plan for more information.
      • For Fall 2020, students and employees were required to take online training prior to returning to campus. Training includes important information about health and safety expectations as well as useful steps to take at home and in the community.
      • Upon completion of all training components, you will be emailed a Certificate of Completion from UA LMS. Please note that you may be required to provide your certificate to return to campus or participate in activities.
      • More information can be found on the Corona Virus Training page.
    • What has changed regarding recruitment or intake procedures?
      • Alabama Panhellenic Association Update
        • In response to the COVID-19, situation, the National Panhellenic Conference (NPC), the governing body of the 26-member organization of sororities, recently released a Recruitment Contingencies Task Force Report encouraging the use of virtual recruitment, where social distancing guidelines will be in place. Therefore, the Alabama Panhellenic Association made the decision to move to Scenario 3 (Enhanced Efforts or Shelter-in-Place): All Virtual Rounds for 2020 Panhellenic Recruitment. Some chapters are also participating in virtual Continuous Open Bidding (COB), and potential new members can find more information on how to begin that process by checking the APA website.
      • Interfraternity Council Update
        • The Interfraternity Council’s recruitment was a hybrid model consisting of two phases.
          • Phase 1 consisted of an all-inclusive virtual introduction and digital house tours followed by a Phase 1 virtual bid signing on August 25th, for those fraternities with a completed new member class.
          • After Phase 1 bid signing, fraternities with incomplete classes who still needed additional time to recruit on campus entered Phase 2. This phase included a virtual event through Zoom to introduce potential new members to chapter recruitment chairs. Phase 2 virtual bid signing was held on September 16th, which marked the beginning of the new member education period for Phase 2.
        • Please feel free to visit the IFC website for more information.
      • Alabama National Pan-Hellenic Council Update
        • The Alabama National Pan-Hellenic Council (NPHC) hosted their Fall 2020 Convocation virtually and chapters participating in Intake this semester posted flyers outside of the Office of Fraternity and Sorority Life including details about their virtual interest meetings or informationals. Please check out the NPHC Instagram, @ua_nphc, to find more information about council-wide events as well.
      • United Greek Council Update
        • Information regarding United Greek Council (UGC) chapters’ recruitment or intake will be posted through individual social media accounts. Please make sure to follow UGC on Instagram, @bamaugc, and follow UGC member organizations on social media to learn about specific recruitment details.

General Questions

  • How can a student join a fraternity or a sorority?
    • It is first important to know that we have four governing councils here at the Capstone that oversee our 68 fraternities and sororities. More information on our four governing councils can be found on the Community and Council Overview.
      • The National Pan-Hellenic Council (NPHC) has both fraternities and sororities and goes through a chapter specific process called Membership Intake to select their new members. To learn more about Membership Intake, visit NPHC’s How to Join Page.
      • The United Greek Council (UGC) also has both fraternities, sororities, and co-ed fraternities, and each chapter has their own recruitment/rush/intake process for students to join. More information on UGC’s join process can be found on UGC’s How to Join page.
      • The Interfraternity Council (IFC) is comprised of just fraternities and recruits through two primary methods; the first method allows for organizations to recruit members and extend bids for membership before the beginning of classes for fall semester. There is also a structured recruitment that occurs in late August and early September for students to participate in as well. More information about the two recruitment processes can be found on IFC’s How to Join page.
      • The Alabama Panhellenic Association is comprised of just sororities and they traditionally admit new members in August through the Primary Recruitment process which occurs the week before the start of the Fall semester. More information on Primary Recruitment, as well as Continuous Open Bidding, can be found on APA’s How to Join.
      • More specific information can also be found on council-specific websites and social media accounts. 
  • What is the average cost to join a fraternity or a sorority?
    • The financial obligations of joining a fraternity or sorority vary for each individual organization. Each individual chapter has their own set of dues and fees and payment system; we recommend students ask about the financial obligations of an organization when participating in an intake, recruitment, or rush process. The Financial Information page has the average financial information for each council broken down by the semester.
  • My student is a current member of a fraternity or sorority; what is the best contact information for their chapter if I have a question or concern?
    • If you have a question regarding specific chapter operations (including finances, housing, membership concerns), we recommend reaching out to the chapter directly primarily through the chapter president. If you or your student needs assistance in receiving this contact information, you can contact the Office of Fraternity and Sorority Life and we can pass your contact information along to those individuals.
  • When should I contact the Office of Fraternity and Sorority Life?
    • Our office provides oversight and guidance to the governing councils and the chapters within those councils. If you ever have questions about community-wide policies or a concern, you can always reach out to our office for our support.
    • Our office can always connect you with or pass along your contact information to a specific individual in a chapter or department as well. We want to be a resource for everyone and will do our best to address questions, comments, and concerns.
  • Is hazing permitted at the University of Alabama?
    • The University of Alabama is committed to maintaining a supportive, educational environment that seeks to enhance the well-being of all members of its community. The University of Alabama prohibits hazing, in any form, of any member of the University community. For more information, visit Hazing Prevention.
    • The EthicsPoint Hazing Reporting Form, hosted by third party provider, Navex Global, allows for both anonymous and personally identifiable reports of Student Code of Conduct violations. Concerns can also be reported anonymously by calling the Navex toll-free hotline, 24 hours a day, 7 days a week: CALL 1-866-362-9476.
      • After processing the report, Navex will provide the information to designated University officials for appropriate action. Reports submitted to Navex will be handled promptly and discreetly. Retaliation of any kind will not be tolerated.
      • The hotline is not a 911 or emergency service. Do not use the online reporting form or the toll-free number to report events presenting an immediate threat to life or property. Reports submitted through this service may not receive an immediate response. If you require emergency assistance, please call 911.
  • What policies and procedures are put into place to ensure the safety of fraternity and sorority events?
    • All student organizations on campus participate in event training and a registration program through The Source. Student organizations must also abide by the Social Event Guidelines to ensure a successful event that adheres to all standards and restrictions for events.